Osage, LLC Board Meeting

Board of Directors Meeting
Corporate Woods, Tulsa, Oklahoma1
Friday, January 23, 2018 at 8:30 AM (CST)

 
Guests can call 918-807-6093 to listen to the meeting on the conference line.


AGENDA
1. Call to Order
2. Roll Call:
     Jim Parris, Chairman
     Kay Martin, Vice-Chair
     Patsy Stuke, Treasurer
     Megan Cruz
3. Invocation
4. Agenda (Review and Approval)
5. Minutes: (see Attachment 1)
     o January 25, 2018
     o February 13-14, 2018
6. Reports:
     A. CEO Report – Ms. Janice Dearman
          a. Review of Contract Status:
               i. Construction - OPDG – Dustin Alphin (see Attachment 2)
              ii. Technology - OIS – Tony Whitehorn (see Attachment 3)
     B. Financial Report - Susan Elliott/Jade Johnson
          i. Review of financial statements (see Attachments 4-10)
               1. July 2017
               2. August 2017
               3. September 2017
               4. October 2017
               5. November 2017
               6. December 2017
               7. January 2018
          ii. Review of Aged Accounts Payable Report as of February 20, 2018 (see Attachment 11)
         iii. Review of Aged Accounts Receivable Report as of February 20, 2018 (see Attachment 12)
         iv. Balances in Osage LLC Accounts at BOK, Cash & Investment accts as of February 20 (see Attachment 13)
         v. Updated Cash Flow Projection for next 120 days (see Attachment 14) – Susan Elliott
          1. Update on Transfer of Funds from Brokerage Account
          2. Update on credit card collections
     C. Audit Committee Report – Jim Parris
          a. Status of audit engagement with Moss Adams
     D. Old Business:
          a. Status of installation of server for storing accounting and administrative data and documents
          b. Status of installation of fireproof safe for personnel files and contract documents, etc.
          c. Status of cancellation of lease of office space in OKC
          d. Status of SBA approval of transfer of OPDG and OIS from Osage LLC to Tallgrass
          e. Update on status of Annual Report to Congress
     E. New Business
          a. Board meeting schedule for Osage LLC through September 30, 2018 – Elaine Hight
          b. Presentation of cost cutting recommendations from CEO
          c. Discussion of options for retaining services of legal counsel
     F. Executive Session in order to discuss:
          a. Personnel matters, and,
          b. Legal matters (Update on litigation from Ms. Amanda Proctor)
     G. Adjournment (Next Meeting: Thursday, March 15, 2018 via Conference Call)